Executive Assistant - Remote Position

About MAPS Public Benefit Corporation (MAPS PBC)

MAPS Public Benefit Corporation (MAPS PBC) catalyzes healing and well-being through psychedelic drug development, therapist training programs, and sales of prescription psychedelics while prioritizing public benefit above profit. Founded in 2014, MAPS PBC is a wholly owned subsidiary of the Multidisciplinary Association for Psychedelic Studies (MAPS), a 501(c)(3) non-profit organization.

More information about the organization is available at https://mapspublicbenefit.com.

MAPS PBC is committed to the evolution of psychedelic healing modalities. We are building a diverse and inclusive workplace where we learn from each other. We value transparency, autonomy, experimentation, and kind, direct feedback. We welcome applicants who thrive amid a growing organization that values science and healing. 

We believe in diversity and inclusion of people of all backgrounds, genders, races, ethnicities, sexual orientations, educational backgrounds, arrest or conviction record, military and veteran status, religions, abilities, and perspectives. MAPS PBC values and seeks applicants who are people of color, queer, transgender, gender non-conforming, and gender fluid. MAPS PBC strives to continually improve upon the supportive, equitable, and accessible work environment.

Why work for MAPS Public Benefit Corporation (MAPS PBC)?

MAPS PBC is a dispersed workforce that offers full-time employment in a dynamic remote work environment. This means our employees enjoy competitive salaries and benefits packages, as well as the comfort of working from their own homes. Through the conscious use of technology, we stay connected to our team members and professional community while, at the same time, enjoying the freedom of a remote environment.

We are committed to conscious leadership and an inclusive team dynamic. Our culture is one of mutual respect, responsibility, and trust. Our employees’ health and happiness are priorities, and we treat our staff like people, not numbers on a spreadsheet.

MAPS PBC is at the forefront of changing the way mental health issues are treated and is committed to bringing dignity and access to overcoming mental health challenges through the conscious use of psychedelics. We believe we are changing the world, and we want you to be a part of it.

Position Summary

The Executive Assistant (EA) is an organized and experienced administrator whose primary responsibility is providing high-level, confidential professional administrative support to two C-Suite Executives: the Deputy Director and Head of Research Development & Regulatory Affairs in Research Development and Regulatory Affairs and the Chief Operating Officer (COO).

Reporting directly to the Deputy Director and COO, the Executive Assistant provides executive support, calendar management, coordinates executive outreach and internal relations efforts; management of Data Use Agreements, and oversees special projects as needed. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is often privy to confidential information and as such, requires diplomacy and discretion. Desired personal attributes include someone who is organized, resilient, flexible, has a high level of professionalism and strong attention to detail, is independent and self-motivated, has polished verbal and written communication skills, and is a creative, solution-oriented problem solver. 

Location

This is a remote position from a suitable home office with a private and quiet area to work. Secure internet and reliable phone reception are required. This position requires frequent phone and internet meetings. Certain home office expenses may be reimbursed. A work computer will be provided.

Occasional travel to the Santa Cruz or Oakland offices in California may be required.

Hours

Full-time, 40 hours per week.We are a West Coast-based company and applicants must be available during normal business hours (9:00 AM - 6:00 PM Pacific Time, Monday through Friday). The exact schedule may be arranged upon hire. Occasional weekend hours may be required with advance arrangement.

Minimum Requirements

• Undergraduate degree (BS/BA); BS or background in science strongly preffered
• Strong work tenure: 3-5 years of experience supporting C-Suite executives.
• Outstanding communicator written and verbally
• Demonstrated success in collaboration with others
• Highly detailed oriented and organized

Position Duties

• Provide administrative assistance, where directed by the Deputy Director and Head of Research Development & Regulatory Affairs in Research Development and Regulatory Affairs and the COO
• Manage calendars, planning, and scheduling, and act as “gate-keeper” for the Deputy Director and Head of Research Development & Regulatory Affairs in Research Development and Regulatory Affairs and the COO
• Participate in internal and external meetings, track agenda’s and keep meeting notes (as needed)
• Writing Projects: Completes all writing projects as assigned by the DD and COO including, but not limited to: internal newsletters, Executive bios, press releases, internal announcements and staff-wide emails, and other organization-wide content.
• Assist with task management (using Asana project management platform)
• Manage meeting agenda for MAPS PBC All Staff / Town Hall meetings and shared MAPS / MAPS PBC Meetings
• Supporting the DD with the management of Data Use Agreements, coordinating with outside researchers
• Other duties as needed

Additional Competencies

• Highly motivated
• Leads with integrity and respect
• Can work and communicate effectively at all level of the organization (Executive – to – Entry)
• Alignment with the Mission

FLSA Status

Non-Exempt (this position is eligible for overtime)

Compensation

Hourly, includes excellent benefits package.